Article I - Name, Emblem and Purpose
Article II - Members and Dues
Article III -Board of Directors
Article IV - Duties of Officers of the Board of Directors
Article V - Club Policy
Article VI - Dissolution
Article VII - Amendments
Article I - Register Address
Article II - Membership and Dues
Article III - Committee and Advisors
Article IV – Amendments
CONSTITUTION OF THE BUG CLUB
ARTICLE I - NAME, EMBLEM AND PURPOSE
Section 1. The name of this organization shall be The Bug Club, and it shall be incorporated under the provisions of the Non-Profit Corporation Code of the State of New Hampshire.
Section 2. The emblem, trademark, or logo of the Bug Club shall be a dune buggy emblem with accompanying script "The Bug Club". Use, including electronic storage and reproduction, of The Bug Club emblem, trademark, or logo by any individual, business, member, chapter or zone except as authorized in Article VI, is strictly prohibited without the express written permission of The Bug Club Board of Directors.
Section 3. The Bug Club was originally formed as a Dune Buggy organization. Since then, the purpose of The Bug Club shall be the preservation, restoration, modification and enjoyment of all classic air-cooled automobiles built by the Volkswagen Automobile Company of Germany as well as those automobiles built under the Standard marque. Further, it shall be the specific purpose of The Bug Club to encourage this hobby for recreational use and to disseminate technical and historical information to its members. Meetings, tours, and programs of any sort relating to the development, history, or enjoyment of classic air-cooled Volkswagen automobiles may also be conducted as deemed desirable.
ARTICLE II - MEMBERS AND DUES
Section 1. Any person of good character who has submitted a properly executed application for membership, paid the appropriate dues, and has demonstrated a basic interest in air-cooled Volkswagen automobiles, may become a member of The Bug Club.
Section 2. Membership dues shall be fixed by the Board of Directors as per the Bylaws.
Section 3. Automatic termination of membership shall occur if a member's dues remain unpaid in March. Termination of membership may also occur, for just cause, by a majority vote club members after a hearing, with reasonable notice, has been held to allow the member to refute the charges which have been brought against the member.
ARTICLE III - BOARD OF DIRECTORS
Section 1. The Bug Club shall be governed by a Board of five Directors.
Section 2. Beginning in the year 2002, members in good standing shall, every year in December, elect, by majority of members choosing to vote, five members in good standing to fill the positions of President, Vice President, Membership Secretary (news letter editor), Treasurer and Events Coordinator. The term of office shall be for year, and these officers shall constitute the Board of Directors.
Section 3. Nomination of officers. Any active member can nominate another active member to the Board of Directors. Voting will take place at the December monthly meeting. Election to office shall be by majority vote, or by plurality in the case of three or more candidates for a single office.
Section 4. Any officer of the Board of Directors may be removed from office for just cause by a majority of the members present during any meeting specifically called for that purpose. A written notice of such a meeting shall be sent to each Board of Directors member not less than twenty-one (21) days prior to such a meeting.
ARTICLE IV - DUTIES OF OFFICERS OF THE BOARD OF DIRECTORS
Section 1. The President shall preside at all meetings of the Board of Directors. The President may not vote except in cases of expulsion, appointments to the Board of Directors to fill un-expired terms, or to break ties. The President may create any committee and appoint any committee chairperson he/she may deem appropriate subject to the approval of the Board of Directors. The President will also act as official spokesperson, diplomat, coordinator, and overseer for The Bug Club as the need may arise. The President, with the support of the Board of Directors, shall assume primary responsibility for compliance with and enforcement of the Constitution and Bylaws of The Bug Club.
Section 2. The Vice President shall perform the duties of the President in his/her absence, shall help with the general activities of The Bug Club at the direction of the President, and perform other duties as assigned. In addition, the Vice President shall perform specific duties as follows:
The Vice President shall be responsible for matters pertaining to financial interests of The Bug Club, which might include, but not be limited to, book services and regalia, assets, and public relations.
Section 3. The Events Coordinator shall oversee and aid in coordination and scheduling of all events sanctioned by The Bug Club and using the name of The Bug Club.
Section 4. The Secretary shall be responsible for maintaining a current paid-up membership list and produce the news-letter.
Section 5. The Treasurer shall collect and disburse the funds of The Bug Club. The Treasurer shall render a financial report at least annually to the membership or as directed by the President. The Treasurer shall be responsible for filing all necessary documents and/or financial reports to the State of New Hampshire and interested Federal agencies. Excepting routine disbursements, no single expenditure in any amount exceeding $25 shall be made without prior approval of membership.
Section 6. At any meeting two board members shall constitute a quorum. Unless otherwise provided, a simple majority vote shall be sufficient to take any action.
ARTICLE V - CLUB POLICY
The name "The Bug Club" or any subdivision thereof shall not be associated with any commercial or charitable enterprise except as authorized by the Board of Directors via written contract. More specifically, no Chapter, Zone, nor member shall participate in, or assist in the promotion of, a commercial or charitable enterprise in a manner implying sponsorship of The Bug Club without the express written permission of The Bug Club Board of Directors.
ARTICLE VI - DISSOLUTION
The Bug Club shall use its funds and assets only to accomplish the objectives and purposes specified in this Constitution and no part of such funds shall inure, or be distributed to, the members. On dissolution of The Bug Club, any funds remaining shall be distributed to one or more qualified charitable, educational, or philanthropic organizations to be selected by the Board of Directors of, The Bug Club.
ARTICLE VII - AMENDMENTS
Any proposed amendment to this Constitution may be made by any member in good standing and must be seconded by a member in good standing. Said amendment to this Constitution shall be submitted in writing to the Board of Directors for consideration approval or rejection. The Board of Directors shall determine whether or not the proposed amendment should be submitted to the membership for consideration. If the proposed amendment is approved by the Board of Directors for consideration by the membership, the proposed amendment shall appear in an issue of The Bug Club Newsletter at least twenty-one (21) days prior to a monthly Membership meeting. Amendments must be passed by a simple two-thirds majority vote of members in good standing.
BYLAWS OF THE BUG CLUB
ARTICLE I - REGISTER ADDRESS
Section 1. The Bug Club shall operate from various premises.
Section 2. The official business mailing address of The Bug Club shall be a post office box rented and maintained by the Treasurer or Appointed Designee.
ARTICLE II - MEMBERSHIP AND DUES
Section 1. There shall be only one class of active paid membership.
Section 2. Dues for such membership shall be fixed at $15.00 peryear until changed by a majority vote of the active members.
Section 3. Members in good standing are eligible to receive all educational materials published by The Bug Club, vote for Officers of the Board of Directors and are entitled to participate in any events sponsored or sanctioned by The Bug Club.
Section 4. Annual dues entitle members to all issues of The Bug Club Newsletter plus all other benefits. Annual dues are due January 1st.
Section 5. Honorary members shall pay no dues and are entitled to all Bug Club Newsletters and privileges except the right to vote and to hold office. Honorary members are those who have made an outstanding contribution to the history or development of the Dune buggy automobile or to The Bug Club, and have been selected and approved by a majority vote of the Board of Directors for this recognition.
ARTICLE III - COMMITTEE, MANAGERS AND DEPARTMENT ADVISORS
Section 1. As detailed in the Constitution, the President may appoint Advisors and/or committees as the need arises subject to approval by the Board of Directors. One such committee is recommended as a permanent functionary in fulfilling the goals of The Bug Club.
Section 2. Advisors might include, but shall not be limited to: Asset Manager, Editors of The Bug Club Newsletter, Event Coordinator, Public Relations Manager, Rally Advisor, Regalia Manager etc.
ARTICLE IV - AMENDMENTS
Any proposed amendment to these bylaws may be made by any member in good standing and must be seconded by a member in good standing. Said amendment to this Constitution shall be submitted in writing to the Board of Directors for consideration. The Board of Directors shall determine whether or not the proposed amendment should be submitted to the membership for consideration. If the proposed amendment is approved by the Board of Directors for consideration by the membership, the proposed amendment shall appear in an issue of The Bug Club Newsletter at least twenty-one (21) days prior to a monthly Membership meeting. Amendments must be passed by a simple two-thirds majority vote of responding active members.
Club Name: The Bug Club
Domain Name: www.The-Bug-Club.com